## Committee Feedback Form # Committee Feedback Form ## Candidate Information | Field | Information | |-------|-------------| | Candidate Name | | | Thesis Title | | | Defense Date | | | Defense Location | | --- ## Committee Member Information | Field | Information | |-------|-------------| | Name | | | Role (Chair/Advisor/Member/External) | | | Department/Institution | | | Email | | | Phone (optional) | | --- ## Overall Defense Evaluation ### Presentation Quality | Criterion | Rating (1-5) | Comments | |-----------|--------------|----------| | Clarity of research questions | | | | Organization and flow | | | | Technical accuracy | | | | Visual materials quality | | | | Speaking and delivery | | | | Time management | | | | Engagement with audience | | | **Rating Scale:** 1 = Needs Significant Improvement, 3 = Satisfactory, 5 = Excellent ### Response to Questions | Criterion | Rating (1-5) | Comments | |-----------|--------------|----------| | Depth of understanding | | | | Clarity of explanations | | | | Acknowledgment of limitations | | | | Ability to think on feet | | | | Intellectual maturity | | | | Composure under challenge | | | --- ## Thesis Evaluation ### Chapter-by-Chapter Assessment **Chapter 1: Introduction** | Aspect | Rating (1-5) | Comments | |--------|--------------|----------| | Research motivation | | | | Literature review | | | | Research questions/hypotheses | | | | Organization | | | **Chapter 2: Theoretical Background** | Aspect | Rating (1-5) | Comments | |--------|--------------|----------| | Depth of coverage | | | | Accuracy | | | | Relevance to research | | | | Clarity of presentation | | | **Chapter 3: Methodology** | Aspect | Rating (1-5) | Comments | |--------|--------------|----------| | Appropriateness of methods | | | | Description clarity | | | | Reproducibility | | | | Validation/verification | | | **Results Chapters** | Aspect | Rating (1-5) | Comments | |--------|--------------|----------| | Data quality | | | | Analysis rigor | | | | Interpretation validity | | | | Presentation of findings | | | **Discussion & Conclusions** | Aspect | Rating (1-5) | Comments | |--------|--------------|----------| | Synthesis of findings | | | | Connection to prior work | | | | Implications articulated | | | | Limitations acknowledged | | | | Future directions | | | --- ## Required Revisions ### Critical Revisions (Must be addressed for approval) **Revision 1:** - **Location:** Chapter ___, Section ___, Page ___ - **Description:** - **Rationale:** - **Suggested approach:** --- **Revision 2:** - **Location:** Chapter ___, Section ___, Page ___ - **Description:** - **Rationale:** - **Suggested approach:** --- **Revision 3:** - **Location:** Chapter ___, Section ___, Page ___ - **Description:** - **Rationale:** - **Suggested approach:** --- ### Important Revisions (Strongly recommended) **Revision 1:** - **Location:** Chapter ___, Section ___, Page ___ - **Description:** - **Suggested approach:** --- **Revision 2:** - **Location:** Chapter ___, Section ___, Page ___ - **Description:** - **Suggested approach:** --- ### Suggested Improvements (Recommended but optional) **Suggestion 1:** - **Location:** - **Description:** --- **Suggestion 2:** - **Location:** - **Description:** --- ## Overall Assessment ### Recommendation | Option | Check | |--------|-------| | Unconditional Pass - Thesis acceptable as submitted | [ ] | | Pass with Minor Revisions - Approval by advisor sufficient | [ ] | | Pass with Major Revisions - Re-review by committee required | [ ] | | Deferred - Significant revision and re-defense required | [ ] | | Fail - Does not meet doctoral standards | [ ] | ### Justification for Recommendation: --- ### Timeline | Item | Response | |------|----------| | Recommended revision deadline | | | Review process for revisions | | | Available for consultation | [ ] Yes [ ] Limited [ ] No | | Preferred contact method | | --- ## Additional Comments ### Strengths of the Thesis: ### Areas for Improvement: ### Suggestions for Future Research: ### Comments on Candidate's Overall Doctoral Preparation: --- ## Signature | Field | Information | |-------|-------------| | Committee Member Signature | | | Date | | | Form Submitted To | | --- ## Administrative Use | Action | Date | Initial | |--------|------|---------| | Form received | | | | Revisions tracked | | | | Approval verified | | | | Final submission confirmed | | | --- *This form supports the thesis defense feedback process.* --- ## Defense Day Protocol # Defense Day Protocol ## Complete Hour-by-Hour Timeline ### Night Before | Time | Activity | Status | |------|----------|--------| | Evening | Light dinner, no alcohol | [ ] | | 8 PM | All materials packed | [ ] | | 9 PM | Relaxation routine | [ ] | | 10 PM | In bed, alarms set | [ ] | --- ### Defense Day Morning **Target Wake Time:** _______ (3 hours before defense) | Time | Activity | Status | Notes | |------|----------|--------|-------| | T-3 hours | Wake up | [ ] | | | | Shower | [ ] | | | | Dress in prepared clothes | [ ] | | | T-2.5 hours | Light breakfast | [ ] | Protein + carbs | | | Hydrate appropriately | [ ] | | | T-2 hours | Brief notes review (15 min max) | [ ] | | | | Deep breathing (5 min) | [ ] | | | | Visualization (5 min) | [ ] | | | T-1.5 hours | Final materials check | [ ] | | | | Depart for venue | [ ] | | --- ### At the Venue | Time | Activity | Status | Notes | |------|----------|--------|-------| | T-1 hour | Arrive at building | [ ] | | | | Locate room | [ ] | | | | Restroom visit | [ ] | | | | Brief walk (5 min) | [ ] | | | T-45 min | Enter room, begin setup | [ ] | | | | Turn on projector | [ ] | | | | Connect laptop | [ ] | | | | Test presentation | [ ] | | | | Test all slides | [ ] | | | | Test backup slides | [ ] | | | | Test laser pointer | [ ] | | | T-30 min | [If remote] Connect video conference | [ ] | | | | Verify remote connections | [ ] | | | | Position water at podium | [ ] | | | | Arrange room as needed | [ ] | | | T-20 min | Final technology confirmation | [ ] | | | | Leave room briefly | [ ] | | | | Breathing exercises | [ ] | | | | Positive self-talk | [ ] | | | T-15 min | Return to room | [ ] | | | | First slide displayed | [ ] | | | | Ready to greet committee | [ ] | | | T-10 min | Committee begins arriving | [ ] | | | | Greet each member | [ ] | | | | Brief casual exchange | [ ] | | | | [If remote] Confirm connections | [ ] | | | T-5 min | All members present | [ ] | | | | Take position at podium | [ ] | | | | Final deep breath | [ ] | | | T-0 | Defense begins | [ ] | | --- ## Presentation Phase Protocol ### Opening (Minutes 0-5) | Item | Protocol | Status | |------|----------|--------| | Wait for chair introduction | [ ] | | | Thank committee | [ ] | | | State thesis title | [ ] | | | Provide roadmap (30-60 sec) | [ ] | | | Transition to first content slide | [ ] | | ### During Presentation **Timing Checkpoints:** | Section | Target End Time | Actual | On Track? | |---------|-----------------|--------|-----------| | Introduction | 7 min | | [ ] | | Background/Theory | 17 min | | [ ] | | Methods | 27 min | | [ ] | | Results I | 37 min | | [ ] | | Results II | 45 min | | [ ] | | Conclusions | 52 min | | [ ] | **Continuous Monitoring:** - [ ] Making eye contact with all committee members - [ ] Speaking at appropriate volume - [ ] Maintaining good pace - [ ] Using pointer effectively - [ ] Staying calm and confident **If Interruptions Occur:** - [ ] Paused to address question - [ ] Kept response brief - [ ] Resumed smoothly ### Closing (Final 5 minutes) | Item | Protocol | Status | |------|----------|--------| | Summarize key findings | [ ] | | | State implications | [ ] | | | Outline future directions | [ ] | | | Acknowledge contributors | [ ] | | | Thank committee and audience | [ ] | | | Indicate readiness for questions | [ ] | | --- ## Q&A Phase Protocol ### For Each Question ``` QUESTION RESPONSE CHECKLIST 1. [ ] Listen fully - don't interrupt 2. [ ] Pause to think (3-5 seconds) 3. [ ] Clarify if needed 4. [ ] Acknowledge the question 5. [ ] Provide direct answer 6. [ ] Support with evidence 7. [ ] Connect to implications 8. [ ] Confirm questioner satisfied ``` ### Question Tracking | # | Questioner | Topic | My Response Quality | Follow-up Needed | |---|------------|-------|---------------------|------------------| | 1 | | | 1-5: ___ | [ ] | | 2 | | | 1-5: ___ | [ ] | | 3 | | | 1-5: ___ | [ ] | | 4 | | | 1-5: ___ | [ ] | | 5 | | | 1-5: ___ | [ ] | | 6 | | | 1-5: ___ | [ ] | | 7 | | | 1-5: ___ | [ ] | | 8 | | | 1-5: ___ | [ ] | | 9 | | | 1-5: ___ | [ ] | | 10 | | | 1-5: ___ | [ ] | ### Q&A Closing | Item | Status | |------|--------| | Final question answered | [ ] | | Chair signals end | [ ] | | Thank questioners | [ ] | | Exit for deliberation | [ ] | --- ## Post-Defense Protocol ### During Deliberation | Item | Status | |------|--------| | Waiting calmly in designated area | [ ] | | Not overthinking | [ ] | | Using calming techniques if needed | [ ] | ### Receiving Outcome **Outcome Received:** ______________________ | Outcome | Interpretation | Check | |---------|----------------|-------| | Unconditional Pass | Thesis accepted as-is | [ ] | | Pass with Minor Revisions | Small changes, advisor approves | [ ] | | Pass with Major Revisions | Significant changes, committee reviews | [ ] | | Deferred | Re-defense required | [ ] | ### Receiving Feedback **Committee Feedback Documentation:** *Committee Member 1: _________________* | Revision Required | Priority | Understood? | |-------------------|----------|-------------| | | H / M / L | [ ] | | | H / M / L | [ ] | | | H / M / L | [ ] | *Committee Member 2: _________________* | Revision Required | Priority | Understood? | |-------------------|----------|-------------| | | H / M / L | [ ] | | | H / M / L | [ ] | | | H / M / L | [ ] | *Committee Member 3: _________________* | Revision Required | Priority | Understood? | |-------------------|----------|-------------| | | H / M / L | [ ] | | | H / M / L | [ ] | | | H / M / L | [ ] | *Committee Member 4: _________________* | Revision Required | Priority | Understood? | |-------------------|----------|-------------| | | H / M / L | [ ] | | | H / M / L | [ ] | | | H / M / L | [ ] | **Revision Deadline:** _______________________ **Approval Process:** _______________________ ### Final Actions | Item | Status | |------|--------| | Thanked each committee member | [ ] | | Collected all materials | [ ] | | Obtained written feedback if available | [ ] | | Confirmed next steps | [ ] | | Room cleaned up | [ ] | --- ## Quick Reference Card (Print for Defense Day) ``` DEFENSE DAY QUICK REFERENCE ━━━━━━━━━━━━━━━━━━━━━━━━━━━ PRE-DEFENSE • Arrive 1 hour early • Test ALL equipment • Breathe, visualize, affirm PRESENTING • Speak slowly and clearly • Make eye contact with everyone • Watch your time • Stay confident Q&A • Listen fully before responding • Pause to think (it's okay!) • "That's an excellent question..." • It's okay to say "I don't know, but..." IF ANXIOUS 1. Deep breath (4 in, 7 hold, 8 out) 2. Ground (feet on floor) 3. Affirm ("I know my research") 4. Continue (one question at a time) YOU'VE GOT THIS. ``` --- *This protocol supports Week 282: Thesis Defense* --- ## Revision Notes Template # Thesis Revision Notes Template ## Defense Information | Field | Information | |-------|-------------| | Candidate Name | | | Thesis Title | | | Defense Date | | | Defense Outcome | | | Revision Deadline | | --- ## Committee Members | Role | Name | Primary Research Area | Contact | |------|------|----------------------|---------| | Chair | | | | | Advisor | | | | | Member 3 | | | | | Member 4 | | | | | External | | | | --- ## Revision Summary **Total Revisions Required:** _____ | Priority | Count | |----------|-------| | Critical (must address) | | | Important (should address) | | | Suggested (recommended) | | | Future work (beyond scope) | | --- ## Detailed Revision Requirements ### From Committee Chair: _____________________ #### Revision 1 - **Chapter/Section:** - **Description:** - **Priority:** [ ] Critical [ ] Important [ ] Suggested - **Estimated Effort:** [ ] Minor (<1 day) [ ] Moderate (1-3 days) [ ] Major (>3 days) - **Clarification Needed:** [ ] Yes [ ] No - **Notes:** #### Revision 2 - **Chapter/Section:** - **Description:** - **Priority:** [ ] Critical [ ] Important [ ] Suggested - **Estimated Effort:** [ ] Minor (<1 day) [ ] Moderate (1-3 days) [ ] Major (>3 days) - **Clarification Needed:** [ ] Yes [ ] No - **Notes:** --- ### From Advisor: _____________________ #### Revision 1 - **Chapter/Section:** - **Description:** - **Priority:** [ ] Critical [ ] Important [ ] Suggested - **Estimated Effort:** [ ] Minor (<1 day) [ ] Moderate (1-3 days) [ ] Major (>3 days) - **Clarification Needed:** [ ] Yes [ ] No - **Notes:** #### Revision 2 - **Chapter/Section:** - **Description:** - **Priority:** [ ] Critical [ ] Important [ ] Suggested - **Estimated Effort:** [ ] Minor (<1 day) [ ] Moderate (1-3 days) [ ] Major (>3 days) - **Clarification Needed:** [ ] Yes [ ] No - **Notes:** #### Revision 3 - **Chapter/Section:** - **Description:** - **Priority:** [ ] Critical [ ] Important [ ] Suggested - **Estimated Effort:** [ ] Minor (<1 day) [ ] Moderate (1-3 days) [ ] Major (>3 days) - **Clarification Needed:** [ ] Yes [ ] No - **Notes:** --- ### From Committee Member 3: _____________________ #### Revision 1 - **Chapter/Section:** - **Description:** - **Priority:** [ ] Critical [ ] Important [ ] Suggested - **Estimated Effort:** [ ] Minor (<1 day) [ ] Moderate (1-3 days) [ ] Major (>3 days) - **Clarification Needed:** [ ] Yes [ ] No - **Notes:** #### Revision 2 - **Chapter/Section:** - **Description:** - **Priority:** [ ] Critical [ ] Important [ ] Suggested - **Estimated Effort:** [ ] Minor (<1 day) [ ] Moderate (1-3 days) [ ] Major (>3 days) - **Clarification Needed:** [ ] Yes [ ] No - **Notes:** --- ### From Committee Member 4: _____________________ #### Revision 1 - **Chapter/Section:** - **Description:** - **Priority:** [ ] Critical [ ] Important [ ] Suggested - **Estimated Effort:** [ ] Minor (<1 day) [ ] Moderate (1-3 days) [ ] Major (>3 days) - **Clarification Needed:** [ ] Yes [ ] No - **Notes:** #### Revision 2 - **Chapter/Section:** - **Description:** - **Priority:** [ ] Critical [ ] Important [ ] Suggested - **Estimated Effort:** [ ] Minor (<1 day) [ ] Moderate (1-3 days) [ ] Major (>3 days) - **Clarification Needed:** [ ] Yes [ ] No - **Notes:** --- ### From External Member: _____________________ #### Revision 1 - **Chapter/Section:** - **Description:** - **Priority:** [ ] Critical [ ] Important [ ] Suggested - **Estimated Effort:** [ ] Minor (<1 day) [ ] Moderate (1-3 days) [ ] Major (>3 days) - **Clarification Needed:** [ ] Yes [ ] No - **Notes:** --- ## Revision Categories ### Chapter 1: Introduction | Source | Revision | Priority | Status | |--------|----------|----------|--------| | | | | [ ] | | | | | [ ] | ### Chapter 2: Background/Theory | Source | Revision | Priority | Status | |--------|----------|----------|--------| | | | | [ ] | | | | | [ ] | ### Chapter 3: Methodology | Source | Revision | Priority | Status | |--------|----------|----------|--------| | | | | [ ] | | | | | [ ] | ### Chapter 4: Results I | Source | Revision | Priority | Status | |--------|----------|----------|--------| | | | | [ ] | | | | | [ ] | ### Chapter 5: Results II | Source | Revision | Priority | Status | |--------|----------|----------|--------| | | | | [ ] | | | | | [ ] | ### Chapter 6: Discussion | Source | Revision | Priority | Status | |--------|----------|----------|--------| | | | | [ ] | | | | | [ ] | ### Chapter 7: Conclusions | Source | Revision | Priority | Status | |--------|----------|----------|--------| | | | | [ ] | | | | | [ ] | ### Appendices | Source | Revision | Priority | Status | |--------|----------|----------|--------| | | | | [ ] | | | | | [ ] | ### Global/Formatting | Source | Revision | Priority | Status | |--------|----------|----------|--------| | | | | [ ] | | | | | [ ] | --- ## Clarifications Needed | Question | For Whom | Asked On | Response | |----------|----------|----------|----------| | | | | | | | | | | | | | | | --- ## Questions Asked During Defense *Record significant questions for potential revision topics* | Question | Questioner | Addressed in Revisions? | |----------|------------|------------------------| | | | [ ] Yes [ ] No [ ] N/A | | | | [ ] Yes [ ] No [ ] N/A | | | | [ ] Yes [ ] No [ ] N/A | | | | [ ] Yes [ ] No [ ] N/A | | | | [ ] Yes [ ] No [ ] N/A | --- ## Additional Notes ### Positive Feedback Received: ### Areas to Strengthen (General): ### Ideas for Future Work Mentioned: --- ## Post-Defense Advisor Meeting **Meeting Date:** _______________ **Key Decisions:** **Prioritization Agreed:** **Next Check-in Date:** _______________ --- *This template supports Week 282 post-defense documentation.*